Photographer invoice template
Bill shoots, day rates, editing, prints and image licensing — take a deposit upfront and the balance on delivery. Add VAT if you're registered, and download a polished PDF.
Saved on this device only — nothing is uploaded.
Invoice details
Your business
Adds your VAT number below, plus VAT columns and a VAT section.
Stored on your device only and embedded in the PDF. PNG or JPG, under 1MB.
Bill to (your client)
VAT
CIS (construction)
Domestic reverse charge
Appearance
Items
Discount, deposit & payment
Receiving a deposit can create a VAT tax point. Check HMRC guidance if unsure.
Your business name
Invoice
INV-0001
Bill to
Client name
- Invoice date
- 15/06/2026
| Description | Qty | Unit | VAT | Net |
|---|---|---|---|---|
| — | 1 | £0.00 | 20% | £0.00 |
- Net total
- £0.00
- VAT 20%
- £0.00
- Total VAT
- £0.00
- Total
- £0.00
Deposits, shoots and licensing
Wedding and commercial photographers often take a deposit to secure the date, then invoice the balance on delivery. Bill the shoot or day rate, editing time, prints/albums and any image licensing on separate lines. Sending terms first? Start with a quote and convert it to an invoice once booked.
VAT for photographers
If you're VAT registered, add VAT to your fees, prints and licensing — the tool shows the VAT and gross total. Under the £90,000 threshold and not registered? Leave VAT off; see do I need to charge VAT?
A typical photographer invoice
Example line items you might add:
- Booking deposit (non-refundable) — £200
- Wedding photography — full day, £1,400
- Image licence — commercial use, 1 year
Frequently asked questions
How do photographers invoice with a deposit?
Invoice the deposit first to secure the booking, then invoice the balance (total less deposit) on delivery. Show both clearly with their own invoice numbers.
Should licensing be a separate line?
Yes. Keep image licensing or usage rights separate from the shoot fee so the scope and price of the licence are clear to the client.
Do photographers charge VAT?
Only if VAT registered. If you are, VAT applies to shoots, prints and licensing; if you are under the £90,000 threshold and not registered, leave VAT off.