Freelancer invoice template
Whether you bill by the hour, the day or a fixed project fee, this template makes a clean freelance invoice in your browser. It starts with no VAT (where most freelancers begin) and you can switch VAT on the moment you register.
Saved on this device only — nothing is uploaded.
Invoice details
Your business
Non-VAT mode: no VAT is shown. Correct if your turnover is under £90,000.
Stored on your device only and embedded in the PDF. PNG or JPG, under 1MB.
Bill to (your client)
CIS (construction)
Appearance
Items
Discount, deposit & payment
Receiving a deposit can create a VAT tax point. Check HMRC guidance if unsure.
Your business name
Invoice
INV-0001
Not VAT registered
No VAT is charged on this invoice
Bill to
Client name
- Invoice date
- 15/06/2026
| Description | Qty | Unit | Net |
|---|---|---|---|
| — | 1 | £0.00 | £0.00 |
- Net total
- £0.00
- Total
- £0.00
Billing your time or your project
Add a line per chunk of work — hours at your rate, day rates, or a single fixed-fee line for the project. Itemising helps clients understand the bill and makes part-payments and revisions easier to track. Reimbursing expenses (travel, stock images, software)? Add them as their own lines so they're clearly separate from your fee.
Get paid on time
Set clear payment terms (14 or 30 days is common) and your bank details on every invoice. If a business client pays late you can add statutory interest and a fixed charge — see charging interest on late payments or work it out with the late payment calculator. Sending a price first? Start with a quote and convert it to an invoice in one click.
A typical freelancer invoice
Example line items you might add:
- Consulting — 3 days @ £350
- Copywriting — 1,500 words, fixed £450
- Stock licence (reimbursed) — £29
Frequently asked questions
How do I invoice as a freelancer in the UK?
Put your name and contact details, the client, a unique invoice number, the date, a description of the work with amounts, the total, and how to pay. Add VAT only if you are VAT registered.
Should I send a quote before invoicing?
For larger or new jobs, yes — a quote sets the price in writing. Once it is accepted you can convert it straight to an invoice with a fresh invoice number.
What payment terms should a freelancer use?
Net 14 or net 30 days are common. State the due date clearly and your bank details so there is no ambiguity about when and how to pay.